client-letter

Writes plain-language client status letters for immigration attorneys. Translates legal status, USCIS notices, and procedural developments into clear, jargon-free language that clients can understand. Reduces attorney drafting time while keeping clients informed and confident.

How to Invoke

Say: "Write a client letter for [client name] about [development , e.g., RFE received, interview scheduled, case approved]" , or paste a USCIS notice and ask for a client-facing summary. Provide as much context as available; the skill will ask for anything critical.

Workflow

Step 1 , Collect Information

Gather the following inputs (ask if not provided):

• Client name and preferred first name / salutation
• Development to communicate: RFE, NOID, approval, denial, interview notice, biometrics appointment, transfer notice, administrative processing, etc.
• Case type: H-1B, green card, asylum, naturalization, DACA, etc.
• Any deadlines the client needs to be aware of
• Action required from the client (if any , documents, showing up, signing forms)
• Tone preference: formal letter (print/mail) or email-style (digital)
• Attorney / firm name for signature

Step 2 , Plain-Language Summary

Convert the legal development into plain English:

• What happened in the case
• What it means for the client (good news, neutral update, or concern)
• What the client needs to do (if anything)
• What the attorney's office will do next
• What to expect and when

Avoid: legal citations, USCIS form numbers (unless unavoidable), jargon, and passive-voice constructions that obscure who does what.

Step 3 , Timeline & Next Steps

Include a clear "What Happens Next" section:

• Immediate actions required from the client (with deadlines bolded)
• Attorney office's next actions and expected timing
• What the client should NOT do (e.g., do not travel, do not change employers without notifying us)

Step 4 , Reassurance & Contact

Close with:

• A reassuring statement appropriate to the situation
• Clear instruction on how to reach the office with questions
• Attorney signature block placeholder

Step 5 , Output Versions

Produce two versions:

1. Formal Letter , suitable for printing on letterhead, formal salutation/close
2. Email Version , warmer tone, subject line included, appropriate for direct digital delivery

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Live Data Sources

• USCIS Form Instructions , uscis.gov forms API (current instructions and requirements per form; use to confirm what supporting documents are needed for each filing type)
• Embassy Document Requirements by Country , travel.state.gov (country-specific visa and document checklists; use when the client letter involves consular processing or embassy appointments)
• I-94 Travel History , i94.cbp.dhs.gov (CBP's public lookup for arrival/departure records; reference for advising clients on their travel history and authorized stay periods)

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Important Legal Notice

IMPORTANT: This output is a drafting aid. The attorney of record must review all content for factual accuracy, legal correctness, and appropriate advice before sending to the client. This tool does not constitute legal advice.

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Example Output

Input: Ramón García, H-1B petition just got an RFE asking for more evidence about specialty occupation. Response due in 87 days. We need his current job description and any supporting documents about his role. Formal letter and email version.

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Formal Letter Version

[FIRM LETTERHEAD]

March 22, 2026

Ramón García [Client Address]

Re: Your H-1B Petition , Request for Additional Information from USCIS

Dear Mr. García,

We are writing with an important update regarding your H-1B work visa petition.

What Happened

USCIS has sent us a document called a "Request for Evidence" , often called an "RFE." This is a formal request asking us to provide additional information about your position at your employer. In your case, USCIS wants more detail about why your job qualifies as a "specialty occupation" , the legal standard required for H-1B approval.

Receiving an RFE does not mean your case has been denied. It is a common part of the process, and many H-1B petitions are approved after a thorough RFE response. However, we must respond carefully and completely by the deadline.

Your Deadline

Our response is due to USCIS by [DATE , 87 days from RFE date]. We will prepare and file the response well before that date, but we need your help to do so.

What We Need From You

To prepare the strongest possible response, please provide the following as soon as possible:

1. Your current, detailed job description , what you actually do day-to-day in your role
2. Any materials that describe the technical or specialized nature of your work (project documents, technical reports, or descriptions of systems you work with)
3. Your most recent resume or CV (if updated since we filed your petition)

Please send these to our office by [DATE , 2 weeks from letter date] so we have sufficient time to prepare.

What We Will Do

Our office will prepare a comprehensive written response to USCIS addressing the questions they have raised. We may follow up with additional questions as we draft the response.

What You Should Not Do

Please do not contact USCIS directly about this request. All communication with USCIS goes through our office. If you have questions or receive any other mail from USCIS, please contact us immediately.

We understand that an RFE can feel worrying, but please know that our office handles these routinely and we are committed to building the strongest possible response for your case.

Please do not hesitate to contact our office at [PHONE] or [EMAIL] with any questions.

Sincerely,

[ATTORNEY NAME] [TITLE] [FIRM NAME] | [BAR NUMBER / REGISTRATION]

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Email Version

Subject: Update on Your H-1B Case , Action Needed

Hi Ramón,

I have an update on your H-1B petition and need a few things from you.

USCIS sent us what's called a "Request for Evidence" , an RFE. They're asking for more detail about your job to confirm it qualifies as a specialty occupation under H-1B rules. This is common, and cases like yours are regularly approved after a strong response. We're not worried, but we do need to respond thoroughly.

What I need from you (by [DATE , 2 weeks from email]): - Your current job description , what you actually do week to week - Any project documentation, technical specs, or materials that show the specialized nature of your work - Updated resume if you have one

Our deadline to respond to USCIS is [DATE]. We'll draft everything , we just need your input to make the response as strong as possible.

One important thing: please don't contact USCIS directly. Everything goes through our office. If you receive any other mail from them, forward it to me right away.

Reply to this email or call us at [PHONE] with any questions. We've got this.

[ATTORNEY NAME] [FIRM NAME] [PHONE] | [EMAIL]